Micro-Office Systems (www.micro-officesystems.com), a Cleveland-area healthcare IT software development company is seeking a full-time Office Manager / Bookkeeper. We are looking for a person who is assertive, while being pleasant to interact with, exudes positivity, and has a can-do attitude: if you don’t know how, you’ll find out or figure it out. You will look for ways to improve your position, maximizing efficiency.
Position Description:
Bookkeeping
- Minimum 2 years QuickBooks experience
- Ability to handle A/P, cash flow, A/R, Collections, and interact with payroll service.
- Coordinate with our accountants to ensure books are handled correctly and make G/L entries
- Work with management to ensure entries are categorized in meaningful ways
Customer Service
- Receptionist duties, especially answering phone and routing calls
- Welcoming In-person visitors (infrequent)
- Be familiar with our products and services
- Handle customer and prospect inquiries
Office Management
- Take responsibility for proper and smooth functioning and appearance of the office environment
- Facilitate communications among staff members, and coordinate activities
- Oversee standardization of processes and compliance by staff (with CEO support)
- Run errands as needed to replenish supplies, perform drop-offs, etc.
- Coordinate package pick-up / delivery (1-2 per week), especially for priority shipments.
- Assist with correspondence
- Filing
Executive Assistant
- Work closely with the CEO to maximize CEO productivity
- Assist in scheduling, and arrange travel
- Assist in creating newsletters, quotes, proposals and presentations
Experience / Skills:
- Microsoft Office tool skills must be high: Outlook, Powerpoint, Word, and Excel
- Must have high level computer skills, including Excel macros, and generally high technical aptitude.
- Minimum 3 years in professional office environment
- Process-oriented and highly organized, detail-oriented
- Excellent writing skills
Please include a cover letter, and sell us on how you are the ideal candidate! Email: jobs@micro-officesystems.com
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